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Click Next to advance through the Demo.
Click Prior to go back to the previous step.
Use menu option Ledger | Purchase Ledger | Open Items to review the amounts due to suppliers.
This opens the Supplier Open Items window. Select a supplier and click the 'Detail' icon in the Toolbar or press F3 to open the Ledger Postings Open Items window filtered on the selected supplier.
Use a 'grid column' setup to show relevent data - here a predefined layout called 'Clearing'. When an item in the data grid shows a 'Cleared No' of 0 it has not been paid - an Open Item.
To show paid (cleared) items set a tick in 'On drilldown show all items' before opening the Ledger Postings Open Items window.
Use menu option Ledger | Purchase Ledger | Payments to open the Supplier Payments List window.
Individual suppliers can be paid by selecting a supplier and clicking the 'Detail' icon in the Toolbar or pressing F3.
Set the main attributes circled in red. Select invoices to pay by double clicking the row in the 'Pay(DBL/Clk)' column. When all open items are NOT being paid, double click 'Pay Amount' to calculate the total being paid.
Click the 'Printer' icon for a Remittance Advice. Select the RA type, then click OK to open the Print dialog to select a printer. Notice you can send a Remittance Advice via Outlook e-mail - useful with Internet banking payments.
After printing the Remittance Advice, you are returned to the Supplier Payment Form. Click the 'green tick' icon to post the payment to the Ledger.
A confirmation message of the journal number used is given.
Use menu option Ledger | Reporting | By Journal to review the Ledger entry.
This shows the journal lines for the payment in the Ledger.
Notice the suppliers balance now shows zero.
To pay all local currency suppliers at the same time, click 'Bulk Payments'.
Set the bank account for payment and the starting cheque number.
To stop an item being paid put a tick in the 'Blkd' (Blocked) column.
Verify that you have the funds to honour the total amount being paid.
Click the 'Printer' icon for Remittance Advices.
Select the Remittance Advices to be used and print as before.
Here you can select a RA with a cheque format at the bottom when you have such stationery.
After printing the Remittance Advice, you are returned to the Supplier Bulk Payment Form.
Click the 'green tick' icon to post the payments to the Ledger.
A confirmation message of the journal number used for each supplier is given.
After the payment process the outstanding balances per supplier are updated.